Poland Apostille Service

Certify documents issued in Poland for official use in Canada and abroad.

Certify documents issued in Poland for international use

Apostille stamps in Poland can be obtained to authenticate official Polish documents including Birth, Death and Marriage Certificates, National Criminal Register Certificates (criminal record), university diplomas and degree transcripts, and copies from the National Court Register (commercial extracts).

Polish Apostille stamps are issued by the Ministry of Foreign Affairs, Polish National Agency for Academic Exchange (NAWA) and Ministry of National Education.

Documents needed for submission in non-apostille countries are legalized by the Ministry of Foreign Affairs and require additional attestation by the embassy of the recipient country in Warsaw.

  • We offer expedited apostille services in Poland. Apostilles can normally be obtained in 1 -2 business days
  • Isarey can assist with obtaining official copies of Polish birth, death and marriage certificates and with applications for National Criminal Register Certificates
  • We also assist with obtaining certified copies of commercial registry documents from CEIDG or the National Court Register.
  • We work with all major embassies in Warsaw, including the embassies of the United Arab Emirates, Vietnam and Qatar, and the Taipei Representative Office, to attest Polish university degrees and other documents.

Right arrowFAQs - Poland Apostille Services

Right arrowGet a Quotation to Apostille Polish Documents

Right arrowCertify international documents for use in Poland

Polish Documents that can be authenticated with Apostille Stamps

  • Apostille Polish birth, death and marriage certificates

    Civil Status Records

    Apostille Polish birth, death and marriage certificates. The certificate must be issued by the Registry Office, have a round seal of the office, a name stamp of the clerk and a signature. A photocopy or printout from the EPUAP platform is not valid for an Apostille.
    Isarey can apply for official copies of Polish birth, death and marriage certificates on behalf of clients from outside Poland. Please Contact us for assistance.
  • Apostille Polish Criminal Register Certificates

    Criminal Record Certificates

    Apostille National Criminal Register Certificates showing an absence of a criminal record in Poland. Original certificates are required.
  • Apostille Polish university diplomas, degrees and school certificates.

    University and School Certificates

    Higher Education Certificates: Apostilles for Polish university diplomas and other higher education documents, such as student status certificates, diploma supplements and transcripts issued before 2005, are issued by the Polish National Agency for Academic Exchange (NAWA). Degrees requiring authentication for non-apostille countries, such as Qatar and the United Arab Emirates, will need additional legalization by the Polish Ministry of Foreign Affairs before they can be attested by the recipient embassy in Warsaw.
    School certificates and diplomas: Apostilles on Polish school certificates, secondary school-leaving certificates, diplomas and certificates issued by regional examination boards are issued by the Ministry of National Education or Regional Examination Board.

  • Notarized Documents

    Apostille documents that have been notarized in Poland, including affidavits and powers of attorney. Before an apostille can be obtained, the notary's signature must be certified by the local district court.

  • Incorporation Documents

    Certify Polish corporate documents including certificates of incorporation, certificates of good standing, articles of association, board resolutions for use abroad.

  • Trade documents

    Apostille Polish certificates of origin, certificates of free sale, commercial invoices, product health certificates, GMP certificates and other trade documents

  • Sworn translations

    Apostilles can be applied to translations by certified sworn translators registered with the Polish Ministry of Justice.
    Right arrowSworn translations in Poland

Examples of Poland Apostille Stamps

Obtaining Apostilles and legalizing documents in Poland

Isarey can obtain Apostille Stamps for your Polish documents. Our expert local team in Poland will ensure that your documents are attested securely and successfully in the shortest time. We will take care of the entire procedure, dealing with local notaries, embassies, translators and government agencies.

Isarey provides document attestation services in Poland to private, corporate and institutional clients worldwide. To find out about certifying Polish documents for use in Canada and abroad, use our online quotation form or email us a scan or description of the documents you need to certify. We will get back to you directly with a quotation and details of how to proceed:

6 steps to certify document issued in Poland

  1. Upload the documents you need attested or send them to us by email.
  2. Our experts will pre-check your documents to ensure that they are eligible for Apostille certification or consular legalization in the country where they are issued, and we’ll assist you locally in preparing them if required.
  3. We’ll send you a quotation with the total cost of the process (final price including all fees, certified translation when required and courier costs) and an estimation of how long the process will take to complete.
  4. We’ll arrange a secure courier to collect your original documents (where electronic versions are not sufficient).
  5. As soon as we receive your documents, we will confirm your order and proceed with the attestation process. Where appropriate, we will arrange certified copies for the attestation process so that we can return your originals directly.
  6. We return the attested documents to you by secure international courier.

Legalize Polish Documents

Polish documents can be legalized for cross-border use by means of Apostille Certification or Consular Legalization

Apostille Certification

An Apostille Stamp is a simplified procedure of international attestation. When affixed to documents, Apostilles are directly recognised by the authorities of over 120 countries (Signatories of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents Hague Apostille ConventionExternal link (opens in new tab)) as certifying the document’s validity, without requiring additional certification.

Since Poland is a signatory to the convention, Isarey can assist by obtaining Apostille Certification for Polish documents so that they are valid for official use in other signatory countries, including: CA CanadaCanada - ES SpainSpain - IT ItalyItaly - PT PortugalPortugal - GR GreeceGreece - CY CyprusCyprus - FR FranceFrance - SA Saudi ArabiaSaudi Arabia - DE GermanyGermany - CN ChinaChina

See additional notes below

Consular Legalization
Consular Legalization is required when a document from Poland is to be used in a non-signatory country. In this case, following authentication by authorities in Poland, the document must be certified a second time in Poland by the embassy representing the country where the document is to be used.

Countries which do not recognise Apostille certification and require consular legalization include: AE United Arab EmiratesUnited Arab Emirates - QA QatarQatar - TH ThailandThailand - TW TaiwanTaiwan - VN VietnamVietnam

European Union

Submission within the European Union
Certain Polish documents do not require Apostilles when they are presented to authorities of other European Union countries (the receiving authority should accept the original or a certified copy).

When applying for certain public documents, a multilingual standard form may be requested to accompany the original. A multilingual standard form must always be issued and signed by a Polish authority, providing a translation aid designed to help the receiving authority to understand a public document which is in a language not accepted by the receiving EU country.
See: A multilingual standard form is a translation aid designed to help the receiving authority to understand a public document which is in a language not accepted by the receiving EU country. EU Multilingual standard formsExternal link (opens in new tab)

Polish documents not requiring Apostilles include birth, death, marriage certificates, absence of a criminal record (a clean criminal record of a Polish citizen), certificates of nationality and residence:
See: Regulation (EU) 2016/1191 on promoting the free movement of citizens by simplifying the requirements for presenting certain public documents in the EU Regulation (EU) 2016/1191External link (opens in new tab)

Other Polish documents, including academic certificates, still require Apostille certification and certified translation to be valid in other EU countries.

Civil status certificates (multilingual extracts from the civil status registers)
Polish birth, marriage and death certificates) issued in accordance with the conventions of the International Commission on Civil and Civil Status should not require Apostille Stamps when being submitted to one of the following countries:

Austria, Belgium, Bosnia & Herzegovina, Bulgaria, Croatia, Cape Verde, Estonia, France, Germany, Italy, Lithuania, Luxembourg, Moldova, Montenegro, Netherlands, Romania, Serbia, Slovenia, Spain, Switzerland, Turkey.

Certified Translation

Where Polish documents are to be used abroad and where the receiving country has a different official language, a sworn or certified may also be required. Isarey takes care of any certified translations required as part of the document attestation process, ensuring that translations are carried out and certified in accordance with local regulations.

Right arrowCertified Polish Translations

A certified translation on its own only provides assurance that the translation itself is accurate and true; it does not confirm the authenticity of the original document. The original document must be legalized for a certified translation to carry equivalent legal weight.

Poland Document Resources

External resources and news about Polish documents, apostilles and certification procedures.

PL
Poland Document Resources
Birth, Death, Marriage Certificates
Obtain a copy of your civil status record (in Polish)
Obtain a copy of your civil status record (in Polish)
Right arrowwww.gov.pl

Official copies of Polish civil status records (birth certificates, marriage certificates and death certificates) can be obtained onlineExternal link (opens in new tab) (in Polish) (The e-ID allows you to log in to public administration portals using a secure electronic identification e-IDExternal link (opens in new tab) (in Polish) required), in person at any Addresses and contact details of Registry Offices in Poland to obtain certified copies of birth, death and marriage certificates Registry OfficeExternal link (opens in new tab) (in Polish) (Urzędy Stanu Cywilnego) or by mail.
Certificates are available only to the person named in the certificate, spouse, descendants, parents and siblings, although applications may be made by an authorized representative. Copies of civil status records are available as digital and paper certificates, in Abbreviated and Complete form. A complete copy contains more information and is an exact reproduction of the original record with the addition of subsequent amendments and additions. Abbreviated copies are available as Multilingual Certificates, but in paper form only.

Certificates of marital status (in Polish)
Certificates of marital status (in Polish)
Right arrowwww.gov.pl

A Polish certificate of marital status (Addresses and contact details of Registry Offices in Poland to obtain certified copies of birth, death and marriage certificates Registry OfficeExternal link (opens in new tab) (in Polish) or by mail. The certificate is valid for 6 months

Criminal Record Certificates
Obtain a certificate from the National Criminal Register (certificate of clear criminal record)
Obtain a certificate from the National Criminal Register (certificate of clear criminal record)
Right arrowwww.gov.pl

Criminal Record certificate from Poland can be obtained electronically (e-Platform MSExternal link (opens in new tab) - electronic signature required), in person or by post. A power of attorney can be granted (in Polish) allowing someone to apply on your behalf. Certificates are issued in Polish but a multilingual standard form is available for submission in other EU countries.
Poland - obtaining a criminal record certificate from the National Criminal Register National Criminal Register - FAQsExternal link (opens in new tab)

Government Admin
Foreign Diplomatic missions in Poland
Foreign Diplomatic missions in Poland
Right arrowwww.gov.pl

Foreign embassies and consulates in Poland

PL
Poland Document News
Divorce in Poland guide
Right arrowwww.lexology.com
Divorce in Poland can be granted only by the common (public) court. In Poland it is not possible to decide about the divorce in a private agreement.

The above links are provided as a convenience and for informational purposes only; Isarey bears no responsibility for the accuracy, content or policies of external websites.

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